Privacy Policy – Kongres PSME

connection with the use of websites or their services

This Privacy Policy contains information regarding the processing of personal data in connection with the
use of websites operated by the Polish Energy Storage Association (PESA) or services available through
them.
The Privacy Policy contains all the information required by the provisions of Regulation (EU) 2016/679 of
the European Parliament and of the Council of 27 April 2016 on the protection of natural persons
concerning the processing of personal data and on the free movement of such data and repealing Directive
95/46/EC (RODO).
The Privacy Policy also outlines specific conditions for using the websites and the services they provide.
The information clauses on data processing are grouped according to the website or services used by the
User, as follows:
I. Registration and participation in events.
II. Execution of contracts with Business Partners.
III. Visiting websites
IV. Creating and holding an account on websites
V. Ordering newsletters and/or alerts
VI. Information on rights.
VII. Instructions on how to delete personal data.
I. Data processed in connection with registration and participation in events
1. Data: first and last name, e-mail address, name of company/institution/organisation/editorial
office/university, position/student, country, postal code, city, province, landline telephone number,
mobile telephone number, login data (e-mail and password). In some cases, an image is also
provided.
2. The administrator of Personal Data (Administrator) is PESA, with its registered office at: ul. Michała
Kajki 41/43/6, 04-634 Warsaw; e-mail: biuro@psme.org.pl.
3. The data are processed for:
a) registering for an event, as well as creating an individual account in the registration system,
which will enable the User to change participant data and access other services provided by
PESA (in the case of persons who have consented to receive commercial information) or
creating an individual temporary account in the registration system, which will enable access
to services related to the event only (in the case of persons who have chosen the event
without consenting to receive commercial information);
b) verification of the User's identity upon entry to the venues, as well as the printing and issuing
of a special identification card,

c) grant access to the broadcast and rebroadcast of the event;
d) verify the User's identity when entering the venues or restricted areas (Premium area/VIP
area, etc.);
e) assist in booking and paying for accommodation;
f) enable users to check the list of participants, contact and make appointments with other
registered participants of the event via a dedicated instant messaging service (available as an
additional service) – only if there is a legal basis for doing so;
g) to market PESA's services and communication with the participant, in the form of written or
electronic correspondence, or using telecommunication devices (telephones, text messages) –
only where there is a legal basis for doing so;
h) to share data with the organisers, partners and sponsors of the event (only if there is a legal
basis for such action) to enable them to communicate with the participant or to market their
services – in the form of written, electronic correspondence or using telecommunication
devices (e.g. telephones, text messages); the data of the recipients of the above data will be
published and updated on the relevant pages of the event or in information materials; (data
from the media accreditation form will not be shared with partners and sponsors of the event
for the above purposes and will not be shared with the organisers of the event for marketing
purposes);
i) keeping statistics and measuring quality and efficiency;
j) handling complaints and securing claims.
4. The data are processed on the following legal grounds:
a) performance of the event participation contract (purposes 3.a, 3.c, 3.e);
b) legitimate interest of the Controller (other purposes);
c) consent of the data subject (in cases indicated in the registration form).
5. Legitimate interests include the need to continually improve quality, increase the event's
accessibility and attendance, enable participants to communicate with each other, provide
sponsors and partners with participant data, provide free access to the event to the general public,
provide information about services provided by the PESA or their partners and sponsors, and
increase the attractiveness of the advertising space as perceived by both advertisers and their
audience.
6. The Controller may disclose data to other entities if required by law or necessary for the purposes
described above. It includes, for example, event organisers, partners or sponsors. A list of these
entities will be available on the event page or in the information materials.
7. The Controller will only store the data for the time necessary to fulfil the purposes described above
or until you object to the processing. For the purposes outlined in 3.a and 3.j, for no longer than the
period of limitation of the relevant claims.
8. The provision of data is voluntary, but necessary for registration for the event. Without this data, it
is not possible to complete the registration or create an account in the system.
II. Data processed in connection with the fulfilment of contracts concluded with business partners

1. Data: name and surname, e-mail address, name of company/institution/organisation/editorial
office/university, position, country, postal code, city, province, landline telephone number, mobile
telephone number.
2. The Administrator is PESA with its registered office at: ul. Michała Kajki 41/43/6, 04-634 Warsaw; e-
mail: biuro@psme.org.pl.
3. The data will be processed for:
a) concluding the contract;
b) all activities aiming at the effective execution of the concluded agreement;
c) communication with representatives/contact persons of the Business Partner to perform the
contract;
d) sharing data with event organisers, partners, sponsors and subcontractors to enable them to
communicate with the Business Partner for the performance of the concluded contract – the
data of the data recipients specified above will be published and updated on an ongoing basis
on the relevant event websites or as part of information materials;
e) to keep statistics and measure quality and efficiency;
f) handling complaints and securing claims.
4. The basis for processing the data is the necessity to perform the contract or to take action at the
request of the Business Partner before the contract's conclusion, as well as the necessity to fulfil
the purposes mentioned above, resulting from the legitimate interests of the Administrator or third
parties.
5. The legitimate interests consist of the conclusion and (under the agreed terms) effective
performance of the contract, as well as the continuous improvement of the quality of the services
provided by PESA.
6. The Administrator may make the data available to other recipients only at the request of entities
authorised to do so by law or when this is necessary to fulfil the purposes mentioned above, e.g.
organisers, partners and sponsors of the event, subcontractors of concluded contracts; lists of such
data recipients will be published and updated on an ongoing basis on the relevant event websites
or as part of the information materials.
7. The Controller will only keep the data for the time necessary to fulfil the purposes described above
or until you object to the processing. For the purposes outlined in paragraphs 3.a and 3.f, for no
longer than the period of limitation of the relevant claims.
III. Data processed in connection with website visits
1. Data: IP addresses, cookies and similar data on user activity or devices.
2. The Administrator is PESA with its registered office at: ul. Michała Kajki 41/43/6, 04-634 Warsaw; e-
mail: biuro@psme.org.pl.
3. The data will be processed for:
a) enabling convenient use of the Services;
b) monitoring abuse;
c) informing about the content and services of the Administrator or its partners;

d) providing advertising space; carrying out marketing; tailoring content and advertising to users'
interests;
e) keeping statistics and measuring quality and performance;
f) handling complaints and securing claims.
4. The basis for processing the data is the necessity for the purposes mentioned above, arising from
the legitimate interests of the Controller or third parties.
5. Legitimate interests include the continuous improvement of quality, increasing accessibility, and
the number of visitors to the services or those using the services available through them, including
those offered free of charge, as well as increasing the attractiveness of the advertising space for
both advertisers and advertising recipients.
6. The Administrator may make the data available to other recipients only at the request of entities
authorised to do so under the provisions of the law or when it is necessary to achieve the purposes
mentioned above, e.g., entities providing hosting, IT services, or the sale or support of the sale of
advertising space.
7. The Administrator shall only keep the data for the time necessary to fulfil the purposes described
above or until an objection to their processing is raised. In the case of the purposes set out in paras.
3.a and 3.f for no longer than the period of limitation of the relevant claims.
IV. Data processed in connection with the creation and ownership of an account on the websites
1. Data: name and surname, name of the company/institution/organisation/editorial
office/university, position/student, landline telephone number, mobile telephone number, city,
postcode, province, street, country, login data (e-mail and password). For some services, a
photograph.
If the services accessible through the account require the processing of data other than the data
processed in connection with the mere possession of the account, the information in this Privacy
Policy on the processing in connection with the respective service will also apply to such processing.
2. The Administrator is PESA with its registered office at: ul. Michała Kajki 41/43/6, 04-634 Warsaw; e-
mail: biuro@psme.org.pl.
3. The data will be processed for:
a) enabling convenient use of the sites and services available through them, in particular using a
single online platform (without the need for separate login/login details, or the need to re-save
data when using different services);
b) verifying the identity of the User to monitor abuse or verify entitlement to specific content or
services;
c) informing you about the content and services of the Administrator or its partners;
d) carrying out marketing, tailoring content and advertising to users' specialities, industries or
interests;
e) keeping statistics and measuring quality and performance;
f) handling complaints and securing claims.
4. The basis for processing the data is the necessity for the purposes mentioned above, arising from
the legitimate interests of the Administrator or third parties.

For certain services, data types, or processing types, the User is asked separately to confirm their
consent. In such cases, the data subject's consent is the basis for the processing. Consent may be
withdrawn at any time. The withdrawal of consent does not affect the lawfulness of processing
carried out before its withdrawal.
5. Legitimate interests consist of the continuous improvement of quality, increasing accessibility and
the number of visitors to the websites or using the services available through the websites,
including free of charge, in improving the attractiveness of the advertising space for both
advertisers and advertising recipients, and in providing users with a single online platform with
access to multiple services.
6. The Administrator may make the data available to other recipients only at the request of entities
authorised to do so by law or when it is necessary for the above purposes, e.g., entities providing
hosting, IT services, or the sale or support of the sale of advertising space.
7. The Administrator shall only keep the data for the time necessary to fulfil the purposes described
above or until an objection to their processing is raised. In the case of the purposes set out in paras.
3.a and 3.f for no longer than the period of limitation of the relevant claims.
V. Data processed in connection with ordering the newsletter and/or alerts
1. Data: in connection with ordering the newsletter, only the e-mail address will be processed (if the
User does not provide any additional data).
For the alert service, creating an account will be required, including the provision of additional data
to confirm the possibility of receiving content targeted at specific industries or specialities. In such
cases, the information in Section IV of this Privacy Policy on the processing in connection with the
creation and ownership of an account.
2. The Administrator is PESA with its registered office at: ul. Michała Kajki 41/43/6, 04-634 Warsaw; e-
mail: biuro@psme.org.pl.
3. The data will be processed for:
a) sending the requested newsletter and/or alerts;
b) verifying your entitlement to receive specific content or services;
c) marketing the Administrator's services and communication with those using the newsletter
and/or alerts;
d) tailoring content and advertising to users' interests;
e) keeping statistics and measuring quality and effectiveness;
f) handling complaints and securing claims.
4. The basis for the processing of the data is the necessity for the performance of the contract or for
taking action at the User's request before the conclusion of the agreement (purposes 3.a, 3.b and
3.f), as well as the necessity for the purposes mentioned above arising from the legitimate interests
of the Administrator or third parties.
5. The legitimate interests consist of continuously improving the quality, accessibility, and
attractiveness of newsletters, alerts, and other information services, increasing the number of
newsletters ordered, and enhancing the attractiveness of the advertising space for both advertisers
and advertising recipients.

6. The Administrator may make the data available to other recipients only at the request of entities
authorised to do so by law or when it is necessary for the above purposes, e.g., entities providing
hosting, IT services, or the sale or support of the sale of advertising space.
7. The Administrator shall only keep the data for the time necessary to fulfil the purposes described
above or until an objection to their processing is raised. In the case of the purposes set out in paras.
3.a and 3.f for no longer than the period of limitation of the relevant claims.
VI. Information on rights
Data subjects have the following rights:
1. access to their data,
2. to rectify their data
3. erasure of their data
4. portability of their data
5. to restrict the processing of their data,
6. to object to the processing of your data,
7. not to be subject to automated decision-making,
8. to withdraw your consent at any time,
9. to complain to a supervisory authority.
Questions regarding data processing should be addressed to: biuro@psme.org.pl.
VII. Instructions on the deletion of personal data
1. The website user has the right to request the deletion of personal data concerning them that the
Administrator processes. Please address your request for erasure to: biuro@psme.org.pl.
2. To expedite the processing of the request, the User may specify the request, for example, by
indicating whether it concerns the deletion of an account or the cessation of commercial
information. In the absence of a clear statement regarding the scope of the personal data to be
deleted, the Administrator may contact the User to confirm whether the User's request is
tantamount to a request to delete their account on the website.
3. The Administrator will respond to the request for deletion as soon as possible – within a maximum
of one month. If it is not possible to meet this deadline, the Administrator will inform the User
about the reasons for the delay.
4. The Administrator is obliged to delete personal data if one of the following circumstances occurs:
a) the data are not or are no longer necessary for the purposes for which they were collected;
b) the User has withdrawn the consent on which the processing of their personal data was based,
and there is no other legal basis for the processing;
c) You have objected to the processing and there are no overriding legitimate grounds for the
processing; or you have objected to the processing for direct marketing purposes;
d) the personal data has been processed unlawfully;
e) The Controller has a legal obligation to erase the data.